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Skype for Business

Skype for Business Tips - Sharing during meetings

September 8, 2015

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Skype for Business Enterprise Voice improves business communication & collaboration - streamlining interactions with employees and customers across the globe! 

Skype for Business goes where you go! With Skype for Business, users have a single interface to keep track of their contacts’ availability, send IMs, start or join audio, video, or web conferences or make phone calls.

Sharing During a Skype for Business Meeting

You can share any of the following in a Skype for Business meeting:

  • Desktop. Let other participants view your desktop as you view it.
  • Program. Let other participants view specific programs running on your computer.
  • PowerPoint. Share a PowerPoint presentation from your computer.
  • Whiteboard. Use the whiteboard tool to illustrate or to brainstorm with other participants.
  • Poll. Need quick feedback? Customize a poll and take the pulse from the group.
  • Q&A. Let people post questions for you or other presenters to answer.
  • Add Attachments. Share important files and documents with participants for easy download

IMPORTANT: Use desktop sharing rather than program sharing whenever possible. Desktop sharing uses significantly fewer networking resources than program sharing.

Sharing during a Skype for Business meeting

To present a program in a Skype for Business meeting, it must be running and visible on your Windows task bar. If you don’t see the program you want to share, you can open it and then just present your desktop. Here's how:

  1. At the bottom of the meeting window, click the Present icon.
  2. Select Present Desktop to share the content on your desktop.
  3. In the pop-up window, select the monitor you would like to share and then click Present (for example, click Primary Monitor or Monitor 2).
  4. If desired, use the sharing toolbar at the top of the screen to give control of your desktop or programs to another participant. Meeting participants can also request control from the sharing toolbar.Skype for Business Meeting
  5. When you have finished sharing, click Stop Presenting on the sharing toolbar.Skype for Business Meeting

TIPS:

  • For best results, when sharing content, use a wired network connection when possible.
  • After you create or upload content for sharing, Skype for Business adds it to the Presentable Content list. As you share more content, you can use this list to indicate what content you want to share at any time by tapping or clicking the button and selecting from the options that appear.
  • Large PowerPoint presentations can take up to five minutes to load in the sharing window. To save time, join the meeting early and load the file you to share.
  • If you experience poor call quality while using your non domain joined computer, use the Provide Feedback link at the top right of your window to share your experience.

Sharing live video15-starting_a_video_callpng

If your account is enabled for video calls, you can make face-to-face video calls with your contacts. All you need is a camera and your computer’s speakers and microphone. You can also use a headset if your computer doesn’t have a built-in audio device.

Starting a video call

  1. Start Skype for Business, and either find a contact in your Contacts list or type a name in the search box to find the person you’re looking for. 
  2. Hover over the contact’s picture, and then click the Video icon.               
    A toast alert pops up on your contact’s screen, which they can use to accept or ignore your request.
  1. If the video call is accepted, the conversation window expands to display the video. Use the views and controls, such as mute/unmute, as needed.
  2. At any time, you can do any of the following:
  • To end the call, close the window, or click the hang up button.
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  • To stop showing your video, point to the Video icon, and then click End Video. The audio will continue.
  • You can also add video to an existing instant messaging (IM) conversation. Simply click the Video icon in the window to start your video.

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Ready to be a Skype for Business Meeting Expert?  

Successful Skype for Business Meetings Guide