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skype for business tips

Skype for Business Tips - Starting your Meeting

August 17, 2015

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SkypeImage2.pngSkype for Business Enterprise Voice improves business communication & collaboration - streamlining interactions with employees and customers across the globe! Skype for Business (formerly Lync) goes where you go! With Skype for Business, users have a single interface to keep track of their contacts’ availability, send IMs, start or join audio, video, or web conferences or make phone calls.

Skype for Business Tips  - Starting your Meeting


Skype for Business makes your work days more productive and efficient - 

  • Streamlining multiple communication tools into one
  • Allowing simple meeting organization and execution right from Outlook
  • Reducing coordination of physical meeting spaces, audio conference numbers, and internet communication technologies
  • Facilitating back-to-back meetings while remaining at your desk

To get started with Skype for Business, you will need:

  • Skype for Business software
  • An audio device and webcam (optional)

As a best practice it is always best to check your audio and video devices before you use Skype for Business to make or receive calls. Also make sure to check your configuration settings:

To check your devices:

  1. Click the Options button on the upper-right side of the Skype for Business main window
  2. To check your audio settings, click Audio Device in the Skype for Business – Options dialog box. Use the testing buttons on this page to make sure your speaker, microphone, and ringer are all working, and that your call quality is acceptable
  3. To check your video settings, click Video Device. Verify that your camera is working properly and adjust camera settings as needed.

NOTE: Do not use your webcam as the default audio device.

Setting your meeting space options in Microsoft Outlook

There are two Outlook Skype for Business meeting options that you can use:

Situation 1:  The Meeting organizer control permissions option. Creates a brand new Skype for Business meeting with a unique ID. You can customize permissions (such as who gets to be a presenter), mute people, or prevent people from sharing video.

TIP: Choose this option to avoid the problem of having meeting participants in a current meeting mix with participants joining at the end of that meeting.

Situation 2: The My dedicated meeting space (less secure) option creates all meetings in the same space with the same entry info. Anyone from Microsoft can get into the meeting as a presenter.

TIP: Choose this option to always use the same Skype for Business meeting ID and permissions. Content, such as a Microsoft PowerPoint presentation, remains in the meeting until you delete it. This is a good option for informal and regular meetings with coworkers.

To set Skype for Business meeting space options:

  1. In Outlook, open the Calendar, and then click New Skype Meeting.

  2. Click Meeting Options.

3.  In the Skype Meeting Options dialog box, select one of the meeting space options.

4.  Click Remember Settings.

Ready to be a Skype for Business Meeting Expert? 

Click below and download the Successful Meeting Guide Today!

  

Skype4B Successful Meeting Guide Download